CONTRACTOR AND VOLUNTEER ONBOARDING AND INDUCTION FORM

Sign in and Sign out Procedures

There is an Ipad at each campus secretary office. Whenever you visit the College, you must sign in through this Ipad. You must sign out when you leave the College.

 

 

Toilets to be Used

You cannot use students' toilets during school hours. Please use the toilets allocated for your use.

 

Safety Incidents and Hazards

Safety is of paramount importance at Amity College. Please report any safety incidents, or hazards using the relevant through the following link:

https://amity.jotform.com/243177134852963

 

 

First Aid Kits and Officers

First aid kits are available at campus secretary offices. 

Most of our staff and all of our secretaries have first aid certificates. If you need first aid or notice someone who needs a first aid, please contact our secretaries. Contact numbers are as follows:

Prestons Campus: 02 8784 3111

Leppington Campus: 02 9765 2300

Auburn Campus: 02 8775 7600

Illawarra Campus: 02 4260 4600

Tomurcuk Childcare: 02 8784 3122

 

Emergency Evacuation/Lockdown Procedures

Emergency management procedures are summarised below. There are emergency evacuation diagrams across different locations at the College. You need to familiarise yourself with these diagrams, especially with the ones close to your working area.

EVACUATION

• Continuous blasts of siren over PA Systems
• Upon hearing the alarm, prepare to evacuate
• Close all windows and doors, before leaving
• Assist any person in immediate danger
• Leave all belongings behind
• Exit using closest exit door
• Leave building calmly to Emergency Assembly Point (EAP)
• Assemble in the designated area
• Follow closely the instructions of Principal/WHS wardens.
• Stay in EAP until the All Clear has been given to re-enter the building.

 

LOCKDOWN

• Short intermittent blasts of siren followed by the PA announcement “Lockdown, Lockdown, Lockdown”.
• Cease outside activities and students/staff are taken to the nearest classroom or other securable room.
• Lock classroom/office doors and windows/ blinds. Turn lights off.
• Be out of ‘line of sight’ in the room. Remain calm and quiet.
• Toilet blocks to be checked by school management (if safe to do so) to ensure all students are safely in their rooms.
• Check rolls/class lists. Report to the Principal if any unaccounted students/staff.
• Staff and students remain in their rooms until told that the school is safe.
• Follow further instructions.
  

All children and young people who come to Amity College have a right to feel and be safe. We are committed to providing a child safe and child friendly environment, where children and young people are safe and feel safe, and are able to actively participate in decisions that affect their lives.

We have a zero tolerance for child abuse and other harm and are committed to acting in students’ best interests and keeping them safe from harm. '

College employees, volunteers and contractors have some reporting obligations when they know or have reasonable grounds to suspect that a student:

• has been abused or otherwise harmed; or
• is at risk of significant harm, for any reason,

The Children and Young Persons (Care and Protection) Act 1998 (NSW) defines a child "at risk of significant harm" as a child (aged under 16 years) or young person (aged 16–17 years) who has been or is at risk of being: 

• Neglected (physically, psychologically, educationally or medically)
• Physically or sexually abused or ill-treated (including grooming)
• Exposed to domestic (family) violence
• Seriously emotionally or psychologically harmed by a parent or caregiver.

If you know or have reasonable grounds to suspect any of these harms happening at the College, you must report it to the College's Child Safety Officer, Mujgan Berber, via email at mberber@amity.nsw.edu.au. You may also need to report these to external authorities such as the Department of Communities and Justice and the Police.

For more information, please refer to Amity College's policies and procedures within the Child Safe Program:

https://www.amity.nsw.edu.au/bulletin/publication/policies

You must read and understand Amity College's Child Safe Conduct and Staff and Student Professional Boundaries. Adhering to these codes of conduct is mandatory for all staff, volunteers, and contractors. The codes of conduct can be accessed from the following links:

• Child Safe Code of Conduct
• Staff and Student Professional Boundaries

Insurance

Contractors are required to maintain appropriate insurances including Workers Compensation and Public Liability for the duration of the contract period. Contractors may be required to produce their current Certificates of Currency to verify that they have appropriate insurances

 

Workers' Induction and Training

Contractors must ensure that all workers who will be performing work for Amity College:

• have received a WHS induction
• have received training in safe work methods to ensure that they are able to perform the work without causing risk to themselves or any other worker or person affected by their activities
• have all appropriate trade qualifications, licenses, registrations or accreditations
• are competent to perform the work

 

Equipment and Personal Protective Equipment

• Contractors must ensure that any equipment or plant they use is safe, appropriate for the work, complies with any relevant Codes or Standards, and is well-maintained.
• Contractors must ensure that any personal protective equipment (PPE) is worn where required as part of their safe work methods and complies with any relevant Codes or Standards. Contractors must ensure that the PPE they use is safe and is well-maintained.
• Contractors are responsible for the security of their equipment whilst on site.
• Contractors are responsible for providing fencing or barriers to secure their allocated site to prevent access by unauthorised personnel where required.

 

Code of Conduct

The contractor and their employees, sub-contractors and their employees must:

• be polite and respectful while on site; offensive or discriminatory language must not be used.
• clean up after work is completed; where there is industrial waste the Contractor is responsible for disposing of it off site.
• ensure that if work has not been completed at the end of the working day, all equipment and hazards have been identified and controlled, and the workplace is left in a safe state.
• maintain the confidentiality of any information they may obtain regarding the operations, activities, clients or premises of Amity College while engaged in work for Amity College, unless the information is publicly available.
• not exchange any personal details with students including phone number, email address or social media accounts
• not deal with students themselves neither verbally nor physically if students misbehave or if they see an issue of concern. Contractors or their employees must consult their supervisor or point of contact at Amity College in those cases.  

 

Amity College Site Induction and Risk Assessment

• Amity College will provide information to the Contractor which identifies risks and hazards and the steps taken to eliminate or minimise them.
• Contractors must also perform their own risk assessment of hazards and risks on the site taking into account their experience and specialist knowledge of how the work is to be performed. They will implement any steps required to eliminate or minimise those hazards, and consult with Amity College if required.
• The Contractor must ensure that workers performing work for Amity College have been given a site induction which includes the information on risks, hazards, and steps taken to eliminate or minimise those hazards.

 

Notifications

The Contractor must notify Amity College;

• immediately if there is any incident or injury while the Contractor is performing work for Amity College.
• immediately if there is any incident which may cause environmental harm while the Contractor is performing work for Amity College.
• if any new risks or hazards are identified before or during the work which the Contractor is performing for Amity College.

 

Drugs and Alcohol

• The Contractor must ensure that all workers performing work for Amity College must be in a fit and proper state.
• No one is to commence or continue work while they are under the influence of drugs or alcohol. No illegal drugs or alcohol are to be brought onto the work site.
• Smoking is not allowed at Amity College's premises

 

As a Child Safe Organisation, we need to implement diverse strategies and policies that guarantee the safety and security of children within our School and ensure that they feel safe.

In this training you will learn about Child Protection policies of Amity College and your responsibilities within Child Protection program. The training will take around 20 minutes.

 

Please watch the training below. You will be asked to complete a 10-question quiz following the video.

I declare that I have read all the information and understand my responsibilities. I will comply with the requirements stated in this form, and understand that failure to comply can lead to termination of the Contractor’s services.